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Supply Planner

Job description

Supply Planner
£22k - £24k
Excellent development opportunities and benefits
The Company
A manufacturer and wholesaler of agricultural spare parts and accessories.
What is the purpose of the Supply Planner role?
The role is responsible for planning the inbound product flow from 3rd party suppliers into company warehouses from a prescribed set of international vendors. The process is managed by the Weekly Control Cycle (WCC) which includes PO calculation and creation, managing surplus stock, expediting POs and all the activities to support timely receipt of product. The Supply Planner is also responsible for managing exceptions to allow timely receipt and payment of invoices. The supply base is worldwide and international trade knowledge is highly desirable. It is important that the Supply Planner maintains successful supplier relationships.
What will be the responsibilities of the Supply Planner?
  • Ensure that all purchase requisitions are approved and converted to purchase orders in an efficient and timely manner, for a range of complex suppliers
  • Execute the process from PO calculation and creation, confirmation PO data, securing timely delivery of right product, at right time, in right place
  • Execute the WCC as per the agreed calendar and supporting the reporting requirements to track team performance
  • Expedite purchase orders to ensure timely delivery of goods
  • Defer Surplus purchase orders to avoid Overstock
  • Resolve or escalate inbound supply issues to relevant departments and/or management
  • Keep records relating to the key stages of each procurement activity
  • Ensure data integrity with our system landscape
  • Support product launches and promotional activities by ensuring sufficient and timely stock availability
  • Interpret departmental KPIs to ensure exceptional performance
  • Be the first port of call to resolve all critical supplier issues and work with supply planning management to implement strategies to avoid issues reoccurring
  • Support the review, development and implementation of processes and procedures necessary to ensure a continuously smooth supply chain
    • Order weekly/monthly and inform suppliers to process orders according to plan from our planning system recommendations.
    • Liaise with Finance departments to ensure payments are made correctly in a timely manner, tracking Credit/Debit notes.
    • Track suppliers to ensure delivery date is confirmed and ensure open orders on our ERP system match that of the suppliers and update with accurate delivery dates as goods are despatched from
    • Ensure high stock availability percentage according to stock
    • Regularly check back order/availability/potential stock-out reports, and take action as
    • Work with suppliers and forwarding agents to arrange regular shipments and to plan economical shipments where possible.
    • Resolve any missing/incorrect delivery
    • Liaise with the relevant hub warehouses to ensure swift receipt of goods, advising when a shipment needs special priority to fulfil back orders etc.
    • Assist with QC sample arrangements, problematic items (quality, MOQ, price, infill, ) and work with internal stakeholders to resolve such issues.
What skills and experience will the Supply Planner have?
  • Experience in direct procurement or commodity management
  • IT competence
  • Analytical skills
  • Continuous drive to improve procurement and planning processes
  • Working knowledge of procurement best practice
What will the Supply Planner get in return?
£22k – £24k
25 days holiday plus bank holidays
6% contributory pension
Subsidised medical insurance
Life Insurance
Cycle to work scheme
Company profit share after 2 years
Staff discount